Opening a specialty coffee shop each morning is more than just unlocking the doors and brewing coffee—it’s about setting up for a successful, efficient, and consistent day. Whether you’re a coffee shop manager or a café owner, having a structured opening routine ensures that your team is ready, your space is inviting, and your customers get the best experience from the moment they walk in.
A well-prepared shop leads to faster service, better workflow, and fewer last-minute surprises. Let’s go through the essential steps every café should follow to open smoothly.
Before the first customer arrives, the store should be clean, organized, and welcoming. These tasks create an inviting atmosphere:
🔹 Ensure the POS system is functioning – Test the payment system and ensure it’s ready for transactions. A malfunctioning POS can lead to delays and frustrated customers.
🔹 Unlock doors, disable the security system, and turn on lights – This sets the stage for a welcoming café environment.
🔹 Check and clean the outdoor seating area – If you have patio seating, make sure tables and chairs are properly arranged and wiped down.
🔹 Sanitize tables, chairs, and counters – A clean café makes a great first impression and ensures hygiene standards are met.
🔹 Restock bathroom supplies – Check toilet paper, soap, and paper towels so customers never run into an issue.
Keeping everything well-stocked eliminates unnecessary delays during service. Your baristas and kitchen team should never have to scramble for ingredients in the middle of a rush.
🔹 Restock coffee beans, milk, and syrups – Double-check your supplies to avoid running out of key ingredients.
🔹 Set up the pastry case – Arrange baked goods neatly and check that everything is properly labeled and dated for freshness.
🔹 Check overall inventory – Ensure that coffee beans, dairy, alternative milks, and grab-and-go items are available and easily accessible.
A well-prepared espresso bar allows baristas to focus on quality and speed without technical issues slowing them down.
🔹 Turn on espresso machines and grinders – These need time to heat up and be at optimal temperature before service begins.
🔹 Brew batch coffee – Having pre-brewed drip coffee ready ensures fast service, especially for to-go customers.
🔹 Calibrate grinders and dial in espresso shots – Ensuring proper extraction first thing in the morning prevents inconsistent flavors and wasted coffee.
Once the café is set up and supplies are stocked, it’s time for a final review before customers arrive.
🔹 Confirm daily specials and menu changes with staff – Everyone should be aware of any promotions, seasonal drinks, or updates.
🔹 Set up the register and count cash – If your café handles cash transactions, make sure the till is balanced and ready.
Keeping track of daily opening tasks can be overwhelming, especially in a busy specialty coffee shop. With Brewspace, you can set up recurring tasks, assign them to staff, and ensure every step is completed consistently—without relying on printed checklists or verbal reminders.
✅ Automate daily checklists
✅ Track task completion in real time
✅ Improve team accountability and efficiency
Start every morning with confidence, knowing your café is set up for success. Try Brewspace today and bring consistency, efficiency, and collaboration to your coffee shop operations! ☕🚀
